Excel is a software designed by Microsoft that enables you to save, break down and report information. Spreadsheets are used mainly in the business world, but you can also use them to analyze information. The most common applications of Excel are in analytics. It is also used in humans and operations reports to break down data.
Excel can mainly be used to present data, display charts, and perform calculations using specific formulas for beginners. Some business owners also use Microsoft Excel to organize employee payrolls or track their profits. If you are a business owner, here are five benefits of using Excel.
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It is Easy To Save and Share
Spreadsheets are straightforward to share and do not require many technicalities before you can share your file on a spreadsheet. All you have to do is save your document and transfer it to any user you’ll like to share it with. If you intend on saving your Excel document for the long term, you have the option of converting it to PDF and then compress PDF to one single file for more accessible storage. To make this easier for you, you would need a file conversion site like Gogo PDF.
How to Compress PDF With GogoPDF
You can reduce PDF file size with GogoPDF in less than five minutes as long as you have a strong internet connection. To start, you have to select the PDF from your computer or online storage such as Google or One drive. You can also drag and drop PDF files into the boxes for people using mac computers. Wait for the compression to complete before downloading and saving it to your device. PDF Compressor provides an easy way to reduce file size while still maintaining the best PDF resolution.
It also preserves the original layout of your file even after compression. With PDF Compressor, you can save your converted excel document in one single file before storing them. This may take a few minutes. After compression, download the compressed PDF to your computer or share it to an email or social media account.
One other thing is that, while sharing it, you can share a link to the file without sharing the whole file; with this, the person will be able to view the file, edit it, and even share it.
They Are Free
Using an excel spreadsheet is free as long as you have the excel program installed on your device. Many apps out there perform the same function as excel, but most of them require a subscription fee. With Excel, you do not have to pay once you download the software.
Graphical Display Of Data
Your data can be displayed in graphical form using Excel. With this, you will be able to create different data and be able to access it categorically. This is of great benefit to businesses, creating data and sharing information with each of their employees.
Storing Of Data
You can use spreadsheets to store every bit of your data in an arranged manner, and you can later come back to access them categorically. Furthermore, after storing your data, it can as well be saved to the cloud. When you store spreadsheets online, you can later come back to access them anytime you like.
While creating an account on Microsoft OneDrive, remember to use a password that you can easily remember to avoid losing access to your files. When you open a new one drive account you are given a specific amount of storage, if exhausted, you would have to pay an additional fee to buy more storage space.
You can store as much data as possible on Onedrive, but once your data surpasses 5 GB, you may have to buy additional space to back up all your data. You would have to create your login credentials with your email and password, that way you would only have access to your documents except you allow anyone else to access it.
Another platform where you can store your Excel document is Dropbox. Dropbox is a private online storage solution that stores user’s data online which can be accessed at any time, whenever the need arises. How can you do this? It’s simple; all you have to do is sign up for a free account on Dropbox. Once this has been done and Gmail activated on your device, you can automatically back up all your excel files to Dropbox for proper storage.
Improvement Of Data Presentation and Organization
The spreadsheet has been able to improve data Organization. With a spreadsheet, your data is organized, and it only requires a little effort to do all this because it already has all the built-in options to achieve this aim. Furthermore, you don’t need to stress using it, as the spreadsheet already has all the built-in options to analyze, calculate, and present your data.
Big data is all the rage now, and companies are looking for better ways to collect and store valuable data. Collecting data is essential to your business. With the correct information, companies can conclude which marketing strategies work, how they work, and what they can do to improve their results. When interpreting business data, Excel can help in breaking down and interpreting data. It has features that let you store thousands of rows of data into charts that can be easily understood.
Conclusion
The spreadsheet can make your whole work more accessible and make all your work organized. Furthermore, it is easy to use, accessible and does not require ample storage. Using excel comes with many advantages, which many businesses and organizations can take advantage of to organize their data in a budget-friendly way. The better data you have, the faster you can decide to move your business forward. Images make the subject easier to understand, and Excel allows users to create graphs and tables that are simple easily. You can also use it for calculations. You have to fill in the cells with the exact date and enter the formula for which Microsoft Excel will generate the answers.
