Microsoft Word has evolved into one of the top word processors on the market. When it comes to writing, various people have different habits, and they surely don’t all use Word in the same way or for the same reasons. With quick keyboard hacks and little-known Microsoft Office secrets, these Microsoft Word shortcuts will save your fingers and your time.
Keyboard shortcuts are a boon for every writer using MS Word. The most common keyboard shortcuts that everyone uses are Ctrl+C to copy something and Ctrl+V to paste something. Another super time-saving shortcut is pressing Shift-UP or Shift-DOWN to select complete lines. Many people use Shift-Left or Right to choose one Word in either direction, but selecting full lines at once instead of one letter at a time saves a lot of time. If you want to remove something and copy it somewhere else, you can press Ctrl+X to cut. Pressing Ctrl + enables you to subscript your text, and Ctrl + Shift + enables you to superscript your text.
Restore Unsaved Word files
In MS Word, Microsoft has a built-in AutoRecover feature that saves your document every few minutes, which helps you avoid losing your files if your system crashes in the middle of your work. To recover lost word document on Mac, Go to Finder and from the Menu, click on Go and select “Go To Folder.” Here, enter the string- /Users//Library/Containers/com.Microsoft/Data/Library/Preferences/AutoRecovery. You will be redirected to the “Containers” folder, where you can navigate and spot your file and save it.
The days of scouring menu pages to zoom your document are long gone, and it’s quite easy now to zoom your document and read the text. You can now enlarge or reduce the size of your work to see it in its entirety or to see what you’re typing more clearly. To zoom in and out, either click “Window” then “Zoom” or use the convenient slider bar at the bottom right of the page.
Get rid of Existing Format
When you copy a text or sentences from a source while pasting, the text will be in its original format, which will tamper with the format of your existing document. You can easily erase the formatting and return the pasted information according to the format of your document in go. All you have to do is highlight the text you want to format and press Ctrl+Space. Another way to modify the formatting is to highlight the text and select “Clear All Formatting,” and it’s done!
Quick Search and Replace
Word has made it easy to find a particular word or even replace words quickly. You can access the “Find” menu by pressing Ctrl+F, and now you can enter the Word that you want to navigate in the existing document. You can even replace a specific word in the same menu. In the newer version, all you have to do is go to the “Search in Document” bar on your left and type in the Word that you want to find in the document.
Your Favorite Font
You don’t need to use the default fonts in MS Word like Calibri or Times New Roman. MS Word has brought a wide variety of fonts that you can use rather than the default ones. You can change your default font through the “Format” option and then click on “Font” and select the style, size, font and click on “Default.” You will type in your chosen font every time you work on MS Word.
Save Items in the Clipboard
Another interesting feature of MS Word is that it allows you to save 24 items in the clipboard. In the Home Menu, click on the drop-down arrow to open the Clipboard panel, or you can press Ctrl+C to open it. The items you hold in the Clipboard will allow you to cut and copy several words and take them anywhere within the document or between running programs.
Convert Tables to Graphs
Visual aids can be really helpful while dealing with numbers and text simultaneously. MS Word makes the work easier by converting tables into graphs. You don’t have to juggle between Excel and Word every time you create a table. Select the table in Word and click on the Insert option. Select the Object tool within the Text option and open the Object Dialog box. Now you can choose Microsoft Graph and hit on the OK button.
You can even format the graph by double-clicking on it. Right-click in the space within the boundary of the graph and click on Chart Type.
These are some simple and lesser-known tricks that will help you boost your productivity and save time. Try them out and get better at MS Word.