Technology has made communication universal and available for anyone. All you need is a device with an internet connection and you are all set to deliver your message to the world. Greeting a significant other, selling your products, applying for an overseas job, and publicizing your brand; all have become possible due to the internet and technological advancement.
However, this facility in communication had already occurred in the past, thanks to telephones, letters, and fax machines. Nowadays, most people believe these communication means are obsolete, but this is partially true.
Believe it or not, fax machines are still relevant, and they even surpass other means such as emails and phone calls. If you are not convinced, then it is because you are not aware of the reasons faxing is still useful in the 21st Century.
Faxing Is More Accurate
Sending an email is an easy task. All you have to do is write down the email address and click on the send button. Oh, but please, check that you have written the email address correctly – do it twice if necessary. After all, you don’t want to miss a character and fail to deliver your urgent message.
Naturally, typing errors are a common issue regarding email messages. Contrarily, with a fax machine, the only requirement is to have the business or company’s name. That information alone is enough to deliver your message accurately.
Messages Guaranteed To be Read
It is almost impossible for a fax machine to fail to deliver a message. This is not just because it is harder for the signal to get interrupted (compared to phone calls), but mainly because fax is spam-free.
Consider the following. When sending an email, there’s a high chance that the email will arrive in the wrong inbox: the spam folder. However, even if your mail makes it to the inbox folder, it still may not be read at all. Unsurprisingly, mails tend to stockpile in the main folder. The more emails you receive, the higher the chances of missing one of them.
Faxes don’t work like that. Since fax uses point-to-point transmission, once the fax arrives at the receptor, you can expect them to read your message. Moreover, you can send a fax from Gmail, which makes it comfortable and convenient for email users who want to send important messages. Just write an email, but send it to the company’s fax machine. The receiver won’t miss your message at all.
We have already covered why a fax is more likely to be read than an email. On top of that, fax machines do provide a type of “seen” proof, to verify that the receiver has read the message. It is known as the confirmation page, a document that validates that your message arrived successfully.
Confirmation pages are of paramount importance because they serve as legal evidence and protection in specific situations. Not to mention, they simplify your business interaction records. After all, the confirmation page serves as a physical copy of your operations and conversations.
Security is a golden word. Once you hear or read that a service, a company, or product is secure, then you can expect it to be successful sooner or later. Maybe that’s the main reason why faxes still hold up to this day.
Sending important documentation requires security. Otherwise, you cannot sleep peacefully knowing that the risk of being cyber-hijacked is high. Your documents and business information are sacred.
Faxes do provide safety because the details are converted into base64 binary, then decoded in the receptor’s machine, after traveling through the Public Switched Telephone Network. This line is harder to hack, compared to personal computers and cell phones.
All in all, it seems that fax machines are still alive. They are a trustworthy and sustainable means of communication, with the potential to enlarge and boost your business operations. All things considered, we encourage you not to get rid of email lists and business telephone numbers just to replace them with a fax machine.
Better still, is to balance the three (or more) of them, finding faxing more appropriate for specific situations, and relying on the rest for day-to-day communication. Once you discover the usefulness of fax machines, you’ll wish you had implemented them earlier.